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Utility Permit Specialist - Remote in Michigan

Lansing, MI 48909 | Fully Remote

Posted: 04/29/2024 Job Type: Contract Industry: Other (HR, Admin, Mkt, Sales) Job Number: 25134 Pay Rate: $ 23.00 - $ 23.00

Job Description

Our Client, a Public Utility that provides natural gas and electricity to the majority of Michigan's 10 million residents is seeking a talented and self-driven individual for needs serving in the role of Utility Permit Specialist for a 12 Month + Contract opportunity.


Our client prefers candidates who have skills and knowledge of building or utility design and have an understanding of construction in the field and general engineering concepts.

Position may need to travel to other client Service Centers occasionally to support those areas as needed.

The selected candidate will have the option to work remotely as long as client and/or department policies allow.  

This role will support the Gas Engineering Asset Planning department by performing technical support functions within the Permit Coordination team. The Permit Coordination team is responsible for reviewing all preplanned work for needed permits, applying for permits, detailed permit tracking, bond recovery, among many other functions that support the goals and objectives of Geospatial & Gas Asset Management (G&GAM).



This role will provide technical support and perform tasks including departmental workload balancing and organization, generation of various departmental reports at regular intervals, planning and coordination of meetings, and data audits to ensure statewide consistency. More complex support may include SAP workload monitoring and permit date management, visual management support and updates, business plan and metric reporting, and program specific milestone reporting.

The position will function as a technical support role for gas permitting in their assigned area. This will include the following responsibilities:

  • Monitor and utilize SAP tasks for each permit
  • Complete check requests/bond requests & invoicing for jobs that have fees come in after the fact, including calculation of permit fees
  • Notifies to city/state/township of construction dates
    • Start notices
    • Completion notices
  • Database management for:
    • Permit Tracking - ensure understanding of all permits applied for / received
    • Inspection Escrow Tracking - ensure understanding of all outstanding inspection escrows to ensure proper refunds
    • Bond Tracking - ensure understanding of all outstanding bonds / ensure refunds are requested and obtained
  • Communicate with Restoration department on clean-up schedule
  • Communicate with Scheduling on construction schedule
  • Track and coordinate all permits and bonds so we can better understand and quantify the annual amount of work and spend in this area
  • Deliver and pick up permits at Permit Agency buildings
  • This position will primarily support the Livonia and Howell territories with the expectation to help other areas of the state when needed.

Job Requirements

Skills  * 

This position requires someone who is able to work independently, is a self-starter, able to respond in a fast paced environment with a desire to continually tackle new challenges. The ideal individual must have the ability to adjust tasks while maintaining full attention to detail and priorities. Role requires strong interpersonal and communication skills, sound judgment, ability to learn quickly, able to work independently with minimal direction, take initiative, and exercise good judgment and ability to meet deadlines under pressure.

  • Strong communication, analytical, diagnostic, facilitation and computer skills are essential.
  • Database management skills
  • Valid driver's license with the ability to deliver and pick up permit packets
  • Must be flexible, have demonstrated strong administrative skills and able to set priorities in a changing environment
  • Organization and the ability to create, modify and utilize databases is a must.

Performs responsibilities in a manner that clearly shows effective communication and cooperation and that promotes open exchange of information, respect, high ethical standards and professionalism.

The following skills will set you apart from others:

  • Experience utilizing SAP
  • Experience utilizing MS Excel, MS Word, MS PowerPoint, MS Access, MS SharePoint, and MS Visio
  • Experience utilizing Adobe Acrobat
  • Experience utilizing Microstation
  • Construction print reading and interpretation


Education and Experience *

  • High School Diploma Required
  • Associates Degree or higher education preferred
  • Proficient with Microsoft Office Suite, Excel, PowerPoint, Word, Access, and PC Proficient
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About Lansing, MI

Ready to embark on a new career adventure in Lansing, Michigan? This vibrant city, nestled in the heart of the Great Lakes State, offers a perfect blend of urban amenities and natural beauty. With its bustling downtown, diverse culinary scene, and a thriving arts community including the Broad Art Museum and Wharton Center for Performing Arts, Lansing provides endless opportunities for personal and professional growth. Home to the Michigan State Spartans, the city exudes a lively college town atmosphere and is a haven for sports enthusiasts. Explore the picturesque River Trail, catch a show at the historic Lansing Lugnuts Stadium, or simply enjoy the charm of this welcoming Midwestern community. Check out our job listings today and discover the exciting career possibilities waiting for you in Lansing!