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Project Coordinator

Rockford, MI 49341

Posted: 05/30/2023 Job Type: Contract to Hire Industry: Other (HR, Admin, Mkt, Sales) Job Number: 22825 Pay Rate: $ 42000.00 - $ 46000.00

Job Description

Job Description: Project Coordinator (Rockford, Michigan)

Position Overview: 
We are seeking a highly organized and detail-oriented Project Coordinator to join our team.  As a Project Coordinator, you will work closely with the Project Manager, providing administrative coordination support and ensuring the smooth execution of various projects. This position requires excellent people skills as we operate within a fast-paced, direct, and compassionate culture that values strong relationships.

  • Perform data entry tasks accurately and efficiently.
  • Assist in reporting and tracking hours worked by project personnel.
  • Enter and modify work orders as needed.
  • Provide assistance with timecard and project time reporting.
  • Ensure timely completion of daily Eclipse imports for new work orders.
  • Manage daily Heavy Job cost codes to ensure accurate project tracking.
  • Coordinate and track daily locate activities.
  • Prepare weekly invoices for client submission.
  • Assist in preparing weekly CE (Continuing Education) work hours reports.
  • Facilitate the timely completion of work order close-outs on a weekly basis.
  • Manage user accounts and access for the OK Alone system as needed.
  • Provide support for storm-related activities, including roster and timecard assistance.

Communication and Collaboration:
  • Work closely with the Project Manager to ensure smooth project execution.
  • Collaborate with team members to gather necessary information for reporting and data entry.
  • Maintain effective communication with clients, addressing inquiries and resolving issues promptly.
  • Foster positive relationships with internal stakeholders, including field staff and management.

Job Requirements

  • Previous experience in a project coordination or administrative support role is preferred. 
  • Excellent organizational skills with a strong attention to detail. 
  • Exceptional people skills and the ability to thrive in a heavy relationship-oriented culture. 
  • Strong written and verbal communication skills.  
  • Proficient in data entry and comfortable working with various software systems. 
  • Ability to manage multiple tasks simultaneously and prioritize work effectively. 
  • Familiarity with the gas and electricity industry is a plus. 
  • Proficiency in using Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
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