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Executive Administrative Assistant
Job Description
Our Client, a Public Utility that provides natural gas and electricity to the majority of Michigan's 10 million residents, is seeking a talented and self-driven individual for needs serving in the role of Administrative Assistant.
Job Description
The Administrative Assistant II is being trained in new, higher-level administrative/support tasks. As such, the Administrative Assistant will be tasked with difficult, repetitive clerical, secretarial, or data-entry work. This position will support the Executive Director of Emergency Preparedness.
Tasks may include: typing, filing, taking dictation, data entry, verifying quality of work, and making routine calculations, preparing forms, reports, sketches, diagrams, operating a variety of office equipment, using a personal computer to enter and retrieve information to compile various routine reports/orders as well as utilize various computer software programs.
Additionally, the Administrative Assistant is responsible for:
- Maintaining daily production reports
- Assisting visitors
- Performing other miscellaneous office tasks
- Travel scheduling / coordination and office space coordination
- Makes calculations in an accurate manner
- Be familiar with Company policies and procedures
This position will be reporting onsite to the Grand Rapids Service Center.
Job Requirements
Skills Required:
- Working knowledge and use of Microsoft Office programs - Word, Excel and PowerPoint experience is required; Visio and OneNote experience is a plus
- Will provide assistance in presentation development using MS Office tools (Word, PowerPoint, Excel)
- Ability to perform standard to complex office tasks
- Experience tracking, maintaining and reporting on various inventories
- Ability to prioritize and handle multiple tasks
- Complex integration of conflicting calendar priorities
- Excellent verbal and written communication skills
- Excellent interpersonal and analytical skills
- Excellent organizational skills
- Results Oriented
- 2+ years' experience as Administrative Assistant
- 2 years' experience in specialized/functional area/discipline
- Experience using electronic calendaring to schedule meetings for many attendees
Education Required:
An associate's degree in a related area and/or 0-2 years of experience in the field or in a related area
