Office Manager/HR

Impact Business Group is partnering with our E-Commerce client in Sarasota on a PERM Onsite Office Manager/HR opportunity in Sarasota FL.  

The Office Manager/HR role is responsible for assisting the staff and management team in

ensuring the smooth operation of the office environment. This position will be stationed in the Sarasota

office most of the time with some assignments located in our Tampa location. The Office manager will

maintain proper levels of office supplies, aid in meeting coordination and event planning. Working with

the HR manager, this role will help maintain all employee records, files, and training while assisting in

ISO certification and audit events.

Essential Duties and Responsibilities

* Administer employee benefit plans, including enrollments and terminations.

* Conduct new employee orientations and organize applicable training of new staff members

* Prepare and maintain paper and electronic employee files

* Process required documents in PEO (Paychex) software for employees, benefits, and payroll

changes.

* Ensure security, integrity and confidentiality of employee records and data

* Assist with ISO audit documentation and audit events

* Work with the staff, vendors, and visitors maintaining a clean and efficient working environment.

* Work with the management, staff, and vendors in setting up additional work centers and offices

* Point person for mailing, shipping, supplies, equipment, bills, and errands

* Organize office operations and procedures while maintaining compliance requirements (posters,

etc.)

* Coordinate with IT Director on all procurement of office equipment

* Review expense reports prior to sending for accounting approval

* Update office policies and handbook, as necessary

* Develop and implement office policies by setting up procedures and standards to guide the

operation of the office

* Organize and schedule meetings and appointments, while providing general support to visitors

and act a liaison for visitors during meetings/events

* Manage executives' schedules, calendars, and appointments for specific events

* Visa preparation support for staff traveling to applicable countries

* Participate actively in the planning and execution of company events

* Implement and maintain filing systems

* Manage and replenish inventory of office supplies and refreshments, while managing contract

and price negotiations with office vendors, and service providers

* Source and purchase promo items and gifts for staff, customers, vendors, and trade shows

* Work directly with Safety Manager to develop policies and procedures to ensure a safe working

environment.

Qualifications and Requirements

* Proven human resources administration experience (or similar support role)

* Excellent time management skills and ability to multi-task and independently prioritize work

* Attention to detail and problem-solving skills

* Excellent written and verbal communication skills

* Strong organizational and planning skills

* Proficient in MS Office Suite

* Working knowledge of office and HR management responsibilities, systems and procedures

* Working knowledge of accounting, data and administrative management practices and procedures

* Working knowledge of clerical practices and procedures

* Knowledge of business and management principles

* Experience in MS Dynamics ERP is a plus, but not necessary

* Experience in Paychex Flex is a plus, but not necessary