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Executive Administrative Assistant
Job Description
Our Client, a Public Utility that provides natural gas and electricity to the majority of Michigan's 10 million residents is seeking a talented and self-driven individual for needs serving in the role of Executive Administrative Assistant
We are seeking a highly organized and adaptable Administrative Assistant to support three executive directors within our organization. The ideal candidate will be proficient in Microsoft Outlook, Excel, and Teams, and will excel in a dynamic, fast-paced environment. This candidate will be adept at adjusting priorities and keeping up with shifting demands. This role requires exceptional multitasking abilities, strong communication skills, and a proactive approach to problem-solving.
Job Description/Responsibilities
- Calendar Management: Efficiently manage and coordinate the executives' calendars, ensuring all appointments, meetings, and events are scheduled and updated.
- Meeting Coordination: Schedule and organize meetings, including preparing agendas, taking detailed notes, and distributing minutes.
- Meeting preparation: Ensure that all materials are available prior to key meetings and help with week-ahead preparation.
- Expense Reports: Prepare and submit expense reports for the executives, ensuring accuracy and timely processing.
- Event Coordination: Plan and coordinate team events, including logistics, catering, and communication with attendees.
- Collaboration: Partner with other executive assistants within the P&C function to ensure seamless support and coordination across the team.
- Adaptability: Embrace change and demonstrate agility in responding to shifting priorities and demands.
Job Requirements
Skills Required:
- Proficiency in Microsoft Outlook, Excel, and Teams.
- Strong attention to detail and management across three different clients
- Strong organizational and time management skills.
- Excellent written and verbal communication abilities.
- Ability to handle sensitive information with discretion.
- Proven experience in a similar role supporting senior executives.
- High level of adaptability and agility in a fast-paced environment.
- Experience in the HR function or related field.
Education Required:
- Bachelor's degree in Business Administration or a related discipline
Contract positions
Will be employed and paid hourly by iMPact Business Group. Benefits (medical, dental & vision) are available after 90 days of employment.
Permanent placed employees
Paid by and qualify for benefits in accordance with the policies of the hiring company.
Submit your resume today to be considered for this position. A recruiter will review within a business day or two and will reach back out to you if they would like to discuss next steps.
Internal Positions
We have several internal positions at iMPact that we are hiring for. Please view our internal positions here.
- Recruiters
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Learn more about working with iMPact Business Group
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