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Project Administration Coordinator
Perry, MI 48872 US | Work from home flexibility TELECOMMUTE US
Job Description
Our Client, a Public Utility that provides natural gas and electricity to the majority of Michigan's 10 million residents is seeking a talented and self-driven individual for needs serving in the role of Project Administration Coordinator for a 12 Month + Contract opportunity.
Schedule Notes
- Monday/Thursday - 9400 Braden Rd, Haslett, MI.
- Tuesday - 29000 Universal Drive, Warren, MI.
- Wednesday/Friday - Remote or in office.
- Typically, hours from 8:00 am - 5:00 pm on Wednesdays and Fridays can be work-from-home days only if there are no onsite responsibilities. There is potential for those days to be in person.
Duties:
- Support large-scale projects for major pipeline construction
- Provide administrative support to an office of up to 30 staff, including project managers and engineers
- Manage office suppliers: Inventory, ordering, and tracking
- Assist Document Controls with project closeout items
- Coordinate events and meetings using Outlook calendar
- Prepare offices and conference rooms, ensuring cleanliness and preparing refreshments
- Support developing presentations for internal and external use
- Facilitate project updates, distribute meetings agendas, and take detailed meeting minutes
- Open office at 7:30 AM; standard 8-hour days with potential 10-hour days during peak construction
- Adapt daily duties based on seasonal project needs.
- Oversee contract janitorial and maintenance services
- With limited direction work independently and be self-motivated,
Job Requirements
Requirements:
- Strong communication: Project assistants must possess excellent written and verbal communication skills
- Interpersonal skills: ability to collaborate across teams
- Organizational skills: detail-oriented and efficient multitasking
- Technical proficiency: must be proficient with MS Office Suite (Excel, Outlook, Word)
- Preferred software familiarity: ProjectWise and Unifier
- Preferred pipeline construction knowledge: understanding of industry practices and terminology
- Minimum associate's degree required
