Document Control Specialist

Our Client, a Public Utility that provides natural gas and electricity to the majority of Michigan's 10 million residents is seeking a talented and self-driven individual for needs serving in the role of Document Control Specialist.

THIS IS A VIRTUAL POSITION.  THE CANDIDATES MUST BE MICHIGAN BASED AS THEY WILL BE REQUIRED TO TRAVEL TO DIFFERENT SITES FOR MEETINGS AS NEEDED.

Duties:

• Responsible for receipt and distribution of engineering drawings and records associated with Gas Compression projects and plant modifications.
• Act as the subject matter expert for project document control/records management on assigned projects
• Manage assigned work and project files which include: drawings, specifications and other technical documents in both construction and final design stages that require processing and technical judgement.
• Ensure all technical documents, such as reports, drawings and other crucial project documents are collected and registered in the proper system of record.
• Perform advanced work in several areas of specialization/discipline that requires independent judgement.
• Interpret and analyze a wide variety of technical problems and issues on engineering drawings and construction project related documents.
• Perform a variety of technical tasks:  participate in providing cross training to personnel at the sites, make confident decisions in support of the Projects and Plant to resolve daily issues as required.
• Provide weekly updates and/or progress reports to management upon request.
• Responsible for data entry and maintenance of drawings in ProjectWise which is used for tracking metadata and storage of engineering documents to assure configuration management. 
• Communicate with Project Managers and Engineers to assure that support required is being provided.
• Update incoming vendor documents through ProjectWise Deliverables Management to assure the latest revisions of drawings and documents are available to all Site and Office personnel.
• Responsible for an administrative review of all drawings prior to issuing for record.
• Responsible for reviewing new drawing revisions prior transmitting issuing for record, issue new drawing numbers as follows:  
  • Check for adherence to our procedural requirements per standards & checklist
  • Verify accuracy and completeness of documents
  • Configuration Management (Revision Control) 
  • Active participant in project meetings
  • Perform other duties assigned by Manager upon request.

Skills Required:

• Background and experience in Document Control/Records Management and related Technical Support preferably with engineering
• Ability to manage and prioritize work successfully
• Ability to read drawings
• Strong communication skills - ability to report to levels up
• Attention to detail
• Experience with creating and using Microsoft products and other complex systems

Skills Preferred:

• Previous use of ProjectWise or other Bentley and engineering software products
• Some College coursework in communication, drafting, computer science or a related field preferred.