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Document Control Specialist

Saginaw, MI 48602 | Work from home flexibility

Posted: 01/13/2023 Job Type: Contract Industry: Other (HR, Admin, Mkt, Sales) Job Number: 21326 Pay Rate: $ 21.00 - $ 21.00

Job Description

Our Client, a Public Utility that provides natural gas and electricity to the majority of Michigan's 10 million residents is seeking a talented and self-driven individual for needs serving in the role of Document Control Specialist.

 


THIS IS A VIRTUAL POSITION.  THE CANDIDATES MUST BE MICHIGAN BASED AS THEY WILL BE REQUIRED TO TRAVEL TO DIFFERENT SITES FOR MEETINGS AS NEEDED.

 

 

Duties:

 

  • Responsible for receipt and distribution of engineering drawings and records associated with Gas Compression projects and plant modifications.
  • Act as the subject matter expert for project document control/records management on assigned projects
  • Manage assigned work and project files which include: drawings, specifications and other technical documents in both construction and final design stages that require processing and technical judgement.
  • Ensure all technical documents, such as reports, drawings and other crucial project documents are collected and registered in the proper system of record.
  • Perform advanced work in several areas of specialization/discipline that requires independent judgement.
  • Interpret and analyze a wide variety of technical problems and issues on engineering drawings and construction project related documents.
  • Perform a variety of technical tasks:  participate in providing cross training to personnel at the sites, make confident decisions in support of the Projects and Plant to resolve daily issues as required.
  • Provide weekly updates and/or progress reports to management upon request.
  • Responsible for data entry and maintenance of drawings in ProjectWise which is used for tracking metadata and storage of engineering documents to assure configuration management. 
  • Communicate with Project Managers and Engineers to assure that support required is being provided.
  • Update incoming vendor documents through ProjectWise Deliverables Management to assure the latest revisions of drawings and documents are available to all Site and Office personnel.
  • Responsible for an administrative review of all drawings prior to issuing for record.
  • Responsible for reviewing new drawing revisions prior transmitting issuing for record, issue new drawing numbers as follows:  
    • Check for adherence to our procedural requirements per standards & checklist
    • Verify accuracy and completeness of documents
    • Configuration Management (Revision Control) 
    • Active participant in project meetings
    • Perform other duties assigned by Manager upon request.

Job Requirements

Skills Required:

  • Background and experience in Document Control/Records Management and related Technical Support preferably with engineering
  • Ability to manage and prioritize work successfully
  • Ability to read drawings
  • Strong communication skills - ability to report to levels up
  • Attention to detail
  • Experience with creating and using Microsoft products and other complex systems

 


Skills Preferred:

  • Previous use of ProjectWise or other Bentley and engineering software products
  • Some College coursework in communication, drafting, computer science or a related field preferred.
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