Document Control Specialist

Our Client, a Public Utility that provides natural gas and electricity to the majority of Michigan's 10 million residents is seeking a talented and self-driven individual for needs serving in the role of Sr. Document Control Specialist.

The Project Document Control - Records Management Administrator will support project document control functions for construction projects as well as support other EDE Document Control activities when applicable.

Responsibilities:

• Work closely with engineering personnel, guiding them on our review and record requirements documented in our procedures and job aids.
• Process engineering and project records and plant modifications such as drawings, manuals, transmittals, correspondence, and engineering change notices (ECN). 
• Perform standard routine level tasks and provide support for Projects during design, construction, and close‐out. 
• Update and maintenance of electronic database used for tracking, transmitting, and distributing documents and vendor submittals.
• Report on activities for Daily, Weekly, and Monthly Operating Reviews. 
• Accurately and in a timely manner request from Document Control / Engineering Record Center (ERC) controlled document numbers per the established numbering conventions.  Including critical drawings such as Wiring Diagrams, Site Plans, Site Substation Layouts, Lines Layout, etc.  This may also include controlled numbers such as equipment and line numbers.
• Assess and audit records for accuracy and completeness, including identification of issues and lead implementation of recommendation and corrective actions for our project/asset records. Assist in the management and updates of our document management procedures.
• Provide hard copy and/or electronic documents to projects for construction.
• Ensure critical asset documents are issued for record.

Requirements:

• High school Diploma or equivalent  
• Experience with ProjectWise, Primavera Unifier, CM14, Prolog or other document control software
• 2- 4 years of experience in records management or similar roles
• Experience in clerical, administrative or document control - drawing or construction document control preferably
• Experience in database management
• Having some course work or an associate degree with specialization in:
  • Information Science 
  • Data Processing and Data Processing Technology
• Utility, engineering, or construction document control experience 
• Adobe Pro
• Plotter and scanner operations