Administrative Support Assistant

Our Client, a Public Utility that provides natural gas and electricity to the majority of Michigan's 10 million residents is seeking a talented and self-driven individual for needs serving in the role of Administrative Support Assistant.

Job Description/Responsibilities

Responsible for providing administrative support within Gas Operations for Gas Field Leaders at various locations. The field operations support may be working in one or more of these areas:  Gas Distribution, Service, or Transmission & Storage. The field operations support may also be asked to provide occasional support to the Field Manager and/or engage in special projects.   

Duties:

• Records Accuracy Project
• ARCOS Updates, Tracking, Overtime and Promotion Call-outs
• Monitoring and stocking/ordering required forms and office supplies
• Mail sorting and distribution
• Other similar or related duties
• May require lifting and/or carrying heavy loads (Approx.  5-35lbs)
• Must be willing and able to report onsite 5 days per week and maintain the ability to work a fluctuating schedule based on business needs. 
• Must be able to interface and work with teams with diverse disciplines, understand their administrative needs and requirements.
• Must be willing and able to rely on Policies, Procedures, Job Aids, and pre-established guidelines to perform the functions of the position.

Skills Required:

• Experience Required: 1 to 2 year's work experience as an Administrative Assistant or the equivalent.  (Preferred total accumulated work experience 3 to 5 years.)
• Advanced administrative experience; prior experience working in an administrative capacity
• Exceptional Microsoft Office (Word, Excel, PowerPoint, Outlook) skills are required
• Ability to manage multiple assignments under tight deadlines
• Working understanding of corporate policies and procedures and have experience with increasing levels of responsibility
• Comfortable with working overtime with very little notice
• Ability to efficiently maintain travel logistics and scheduling
• Decision making, problem-solving, and critical thinking are all key components to success in this role
• The successful candidate will possess good computer skills, including the aptitude and ability to learn and use one or more versions of specialized software.