Administrative Specialist

Michigan, Jackson

Posted: 05/30/2019 Industry: Other (HR, Admin, Mkt, Sales) Job Number: 13133

Our Client, a Public Utility that provides natural gas and electricity to the majority of Michigan s 10 million residents is seeking a talented and self-driven individual for needs serving in the role of Administrative Specialist

In this position, you will support a number of critical administrative tasks.

Representing the department by welcoming visitors and reviewing correspondence, arranging corporate and department functions and special events, and answering questions and meeting requests
Completing a variety of administrative support tasks, including answering phones, filing, typing, creating / modifying complex documents (Microsoft Word and PDF) preparing presentations (Microsoft PowerPoint), creating and modifying spreadsheets (Microsoft Excel) and Databases (Microsoft Access), making copies, arranging meetings, organizing and maintaining a busy calendar (Microsoft Outlook), etc.
Arranging corporate travel and meetings by developing itineraries and agendas, scheduling flights or booking other transportation, arranging lodging and meeting accommodations
Preparing reports and financial data
Completing projects and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem-solving, and making adjustments to plans
Improves quality results by studying, evaluating, and re-designing processes, implementing changes as needed

The ideal candidate will also be expected to create and manage advanced Adobe .Pdf documents and reports. Experience in graphic arts and creative design would be an advantage.


Advanced administrative experience; prior experience working in an administrative capacity
Exceptional Microsoft Office (Word, Excel, Access, PowerPoint, Outlook) skills are required
Ability to juggle multiple assignments under tight deadlines
Strong interpersonal skills with exceptional written and verbal communication skills are required
Working understanding of corporate policies and procedures and have experience with increasing levels of responsibility
Experienced in providing dependable, organized, and attention to detail on daily tasks and special projects
Comfortable with working overtime with very little notice
Ability to efficiently maintain travel logistics and scheduling
Effectively manage meeting requests and calendar organization
Ability to develop and support client relationships
Decision making, problem-solving, and critical thinking are all key components to success in this role


2+ years of college level business courses is required and Bachelor s degree strongly preferred

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