Administrative Assistant

iMPact Business Group is looking for an Administrative Assistant for our client in Galveston, TX for a 6-month contract opportunity.  The ideal candidate should be local to the area and mandatory onsite responsibilities will be required. 

 

Site Location: Galveston, TX
Work Schedule: Onsite with Remote Option
Schedule Specifics: Monday - Friday; 0700 Central-1530 Central 

Description of Assignment:

The Administrative Assistant will provide administrative support to Manager and department, including day to day workflow, travel arrangements, meeting coordination and document handling. Will also provide strong administrative, organizational, and technical support for department.

Responsibilities:
* Other duties and special projects assigned under general supervision.
* Travel/Meetings: Make travel arrangements (domestic and international) for Manager and staff.
* Make arrangements for passports and visas.
* Schedule conference calls and meetings including audio equipment preparation.
* Order catered meals as needed for meetings.
* Organize events, coordinate calendars, schedules for Manager and conference calls.
* Manage expense reports.
* Organizing and maintaining files, preparing P-card/T&E card expense reports, and proofing and formatting correspondence and presentations using applications such as Microsoft Word, Excel, and PowerPoint.
* Assist with correspondence, e-mailing, copying, faxing, scanning, and handling of confidential material.
* Manage administrative details and routine issues independently and take responsibility for completing tasks on time with high quality.

Qualifications:
* High School Degree/ GED required.
* 2+ years of Microsoft Office experience required.
* Education and Work Experience accepted in lieu of: Post Graduate Diploma: Administrative: 1?2 Years