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Administrative Assistant - Commercial

Lithia, FL 33547 | Work from home flexibility

Posted: 09/21/2023 Job Type: Contract Industry: Other (HR, Admin, Mkt, Sales) Job Number: 23088 Pay Rate: $ 20.00 - $ 25.00

Job Description

iMPact Business Group is looking for an Administrative Assistant for our client in Lithia, FL for a 3-6-month contract opportunity.  The ideal candidate should be local to the area and mandatory onsite responsibilities will be required. 
Work Schedule: hybrid; 9am to 5pm
Schedule Specifics: Part-time 3-6 months - possible extension

Description of Assignment:

The Administrative Assistant will provide administrative support to the Manager and department, including day-to-day workflow,
travel arrangements, meeting coordination, and document handling. Will also provide strong administrative, organizational, and technical support for the department.

Coordinating schedules for Manager (Managing calendar, appointments, meetings, conference calls.)

Department administrative support including organizing and maintaining files, preparing P-card/T&E card expense reports, and proofing and formatting correspondence and presentations using applications such as Microsoft Word, Excel and PowerPoint.

Assist with correspondence, e-mailing, copying, faxing, scanning and handling of confidential material. Manage administrative details and routine issues independently and take responsibility for completing tasks on time with high quality.

Make travel arrangements (domestic and international) for the Manager and staff. Make arrangements for passports and visas.

Schedule conference calls and meetings including audio equipment preparation. Order catered meals as needed for meetings.

Organize events, coordinate calendars and meetings, and manage expense reports.

Other duties and special projects are assigned under general supervision.

Job Requirements

  • High School Diploma or equivalent required.
Background check/drug screening required
We are an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, and status as a protected veteran.
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