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Accounts Payable Technician

Lithia, FL 33547 | Work from home flexibility

Posted: 01/13/2023 Job Type: Contract Industry: Other (HR, Admin, Mkt, Sales) Job Number: 21328 Pay Rate: $ 18.00 - $ 22.00

Job Description

iMPact Business Group is looking for an Accounts Payable (AP) Technician for our client in Lithia, FL for a 6-month contract opportunity. This position is scheduled to be a Hybrid remote opportunity.  Work Schedule: 8:00 am-5:00 pm Mon-Fri; Hybrid (2 days from home(W & F) and 3 days in office (M, T &Th)).
 
The Accounts Payable Technician is responsible for completing the daily activities of the AP Team, which consists of researching invoices that cannot be automatically processed through AP workflow, assisting our business partners with invoice and payment status, statement reconciliation, and correcting coding &/routing issues. Additional responsibilities will include vendor inquiry, Supply Chain and Transportation resolution, and maximizing relationships with our suppliers by meeting vendor requirements and expectations from the receipt of the invoice to the settlement of payment.
 
• Quickly respond and resolve internal customer and external supplier inquiries via phone and/or email within the Accounts Payable service level agreement.
 • Reconcile Corporate Card Statements against open liabilities for cardholders.
 • Monitor, analyze and coordinate barge, sulfur, and/or transportation-supply chain payables.
 • Administer rates corrections for approval and processing.
 • Validate accurate payment processing across multiple currencies, resolve short payments due to variances, and dispute invoices that are incorrectly billed.
 • Assist in the rail car payment facilitation process which includes requesting purchase orders and approving invoices for processing.
 • Identify issues the internal/external customers are experiencing, determine the cause, and communicate and coordinate with business areas to ensure necessary action is taken to resolve them using a ticketing system.
 • Responsible for all documentation and determining when an inquiry is considered resolved.
 • Use third-party vendor websites to determine railroad classification and locations to resolve billing discrepancies.
 • Respond to financial audit requests sent in by our suppliers that confirm the open invoices on the account and track and report on invoice issues monthly.
 • Complete monthly reporting and related tasks for Corporate Card SOX compliance controls.
 • Maintain, update, and ensure the accuracy of standard documents, records, and accounts.
 • Researching/preparing 1099s for suppliers, maintaining recovery on outstanding debits/credits, processing incoming checks for deposit, and researching/submitting for state reporting.
 • Research and process vendor invoices for PO and/or Non-PO suppliers that cannot automatically flow through the system, which will include routing invoices for approval through our workflow system, updating and recording vendor notes, partnering with the business and vendors on problem invoices and working through any rejection issues.
 • Assist corporate card users with issuing and maintaining corporate cards, booking travel, submitting and auditing expenses, and preparing payments for individual and company bill statements.
 • Preparing proposals, reporting, and forecasting for daily payment runs, and responding to internal inquiries regarding payments.
 • Processing other payments task-related duties, including, stop payments, reversals, and auditing for SOX compliance controls.

Job Requirements

• High School Diploma/GED and 2+ years of accounts payable experience required
 • Associate or bachelor's degree in accounting, finance, business, or economics preferred
 • Customer service, Corporate Card, Payment Processing, or Transportation/Supply Chain experience a plus
 • Proficiency with Microsoft Office (Word, PowerPoint, and Outlook), with emphasis on complex Excel spreadsheets
 • SAP experience is required
 • Experience with Ariba, Concur, Fieldglass, Maximo, ServiceNow, and/or Tradeshift a plus
 • Strong verbal and written communication skills
 • Demonstrated problem-solving and analytical skills
 • Excellent interpersonal and relationship-building skills
 • Ability to effectively work with employees at all levels within the organization and external
 suppliers
 • Demonstrated ability to work independently and within a team environment
 • Ability to work in a high-paced, continually changing business and work environment and
 manage multiple priorities
 • Organized and highly detail-oriented
 
Background check/drug screening required
 
We are an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, and status as a protected veteran.
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