Event, Meeting and Travel Coordinator

Our client, a Global Leader in the Medical Device Industry has an immediate opening for a Event, Meeting and Travel Coordinator for a 6 month + Contract.  Our client offers results-driven people a place where they can make a difference - every day!  You will also have the opportunity to work with other like-minded, self-directed and detail-oriented Top Talents in an extremely collaborative and professional environment.  

Execute on meeting requirements, plans and schedules for assigned meetings. Requirements include but are not limited to invitations, registration, air and ground travel, food and beverage, audio visual, amenity selection, site inspections and selection, billing reconciliation, program evaluations and follow-up with minimal direction.

Position Description (Principle Duties and Responsibilities)

• Execute on meeting requirements, plans and schedules for assigned meetings. Requirements include but are not limited to invitations, registration, air and ground travel, food and beverage, audio visual, amenity selection, site inspections and selection, billing reconciliation, program evaluations and follow-up with minimal direction.
• Execute meetings within established budget and ensure timely and accurate processing of meeting planning expenses.
• Establish relationships with immediate team and internal customers to provide a collaborative and proactive approach to the successful planning and implementation of all programs.
• Provide high quality, effective meeting planning support and onsite support, as required.
• Support other team members in the execution of meetings.
• Collaborate across group, divisions and business units, as required.
• Assist in the development of detailed program budgets, control documents and tracking information for every program. Complete all required documents and follow policies and procedures to ensure compliance and continuity of all programs.
• Own and manage distribution lists for meetings and events across various channels and report communication metrics on a regular basis.
• Assist in collecting and analyzing feedback to provide recommendations for future program enhancements or changes.
• Assist in projects with outside agencies responsible for providing support for meeting messaging and branding.
• Maintain a high degree of self-motivation, generate fresh ideas, keep current with internal and external design trends and foster positive team interaction.
• Act in the best interest of our client, reflecting the values of teamwork, collaboration and mutual respect.

Requirements

• Bachelor's degree in hospitality management, business administration, or a related field preferred.
• Proven experience in event planning, meeting coordination, or travel management.
• Strong organizational and time management skills with the ability to multitask and prioritize effectively.
• Excellent communication and interpersonal abilities.
• Proficiency in using event management software and Microsoft Office Suite.
• Ability to work under pressure and handle unexpected situations during events and travel.
• Attention to detail and a strong focus on delivering high-quality, professional services.