Sr. Administrative Assistant

Michigan, Jackson

Post Date: 04/13/2018 Job ID: 11560 Industry: Other (HR, Admin, Mkt, Sales)

Our Client, a Public Utility that provides natural gas and electricity to the majority of Michigan s 10 million residents is seeking a talented and self-driven individual for needs serving in the role of Administrative Assistant.

DUTIES:

Our client has launched a cross functional employee team to evaluate the tool lifecycle management of our electric and gas service workers. This position will be responsible for supporting the administrative needs of the Tool Lifecycle Management by performing a wide range of administrative type of activities by interfacing with various levels of employees/management. The position will allow for gaining a greater understanding of lean principals and training including use of continuous improvement and problem-solving skills.

Successfully performs the duties of an Administrative Assistant Level 2 for the recommended period of time and in addition is responsible for more complex tasks such as:

Support the special project team
Create meeting agendas and take meeting minutes
Track and assure compliance to required metrics
Maintain/update various Excel Spreadsheets, PowerPoint presentations and Word documents which support team
Microsoft Office Suite- especially SharePoint
Problem solving abilities
Prepare forms, reports, sketches, diagrams, operates a variety of office equipment, uses a personal computer terminal to enter and retrieve information to compile various routine reports/orders, and utilizes various computer software programs
Capable of working with ambiguity
Good Organization and communication skills to work with internal and external clients
Create or adapt work instructions & procedure
Plan, coordinate and/or schedule work for a department, function or group of employees

EXPERIENCE, SKILLS & EDUATION:

Experience Required: 1 to 2 year' s work experience as an Administrative Assistant 2 or the equivalent. (Total accumulated work experience 3 to 5 years.)
Proficient with MS Office Suite (Word, SharePoint, PowerPoint, Outlook, Excel)
Excellent written, verbal skills
Proficient with Microsoft SharePoint
Data management system knowledge (i.E. SAP, MS Access, etc)

Education Required: High School degree or equivalent
Education Preferred: Some college
Other Information:
- May require lifting and/or carrying heavy loads (Approx. 5-35lbs)
- May require in state travel
- May require overtime

Position is part time and hours and days per week may vary. Typically this position will need to conduct work on Tuesday, Wednesday and Thursday of a work week. No more than 20 hours per week is expected.

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