Administrative Assistant

Michigan, Detroit-Warren-Livonia

Posted: 02/06/2019 Industry: Other (HR, Admin, Mkt, Sales) Job Number: 12680

Our Client, a Public Utility that provides natural gas and electricity to the majority of Michigan s 10 million residents is seeking a talented and self-driven individual for needs serving in the role of Administrative Assistant II.


Responsible for providing administrative support within Business Operations for multiple Gas and Electric Distribution Field Leaders at various locations. The Administrative Assistant may be working in these areas: Gas and Electric Distribution support, Field Manager support or special projects. Duties include, but are not limited to:

Payroll duties (correcting system interface errors (IDOCs) and releasing timesheets)
Equivalent Straight Time charging, posting and distribution per the Union Working Agreement
Accounts Payable activities including creation and processing of Purchase Requisitions
Purchase card reconciliation
664 Processing for MDOT compliance
Check requests
Mail sorting and distribution
Other similar or related duties
May require lifting and/or carrying heavy loads (Approx. 5-35lbs)

Must be able to interface and work with teams with diverse disciplines, understand their administrative needs and requirements.
Must be willing and able to rely on Policies, Procedures, Job Aids and pre-established guidelines to perform the functions of the position.
The successful candidate will possess good computer skills, including the aptitude and ability to learn and use one or more versions of specialized software.
We are willing to train the skilled candidate on the job.


Microsoft Word
Outlook email system
Detail oriented
Highly motivated
Team oriented
Attitude and aptitude to learn new skills and perform new responsibilities
Skills Preferred:
SAP Front/Back Office
Plotter operation
Scanner operation


Experience Required: 0 to 1 year' s work experience; this is an entry level position.
Experience Preferred:
-Some work experience in an administrative or clerical role
-Experience with SAP would be an asset
-Strong customer service background
Education Required: High School degree or equivalent
Education Preferred: Some college
Other Information:
- May require lifting and/or carrying heavy loads (Approx. 5-35lbs)
- May require travel
- May require overtime
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