: Assist with management of incoming/outgoing communications, including confidential information, calendars, planning/scheduling meetings, conference calls, etc.
: Manage scheduling of building conference rooms, times and attendees
: Coordinate travel arrangements and prepare itineraries, travel forms and reimbursements
: Assist with coordinating logistics for corporate employees
: Greet and assist guests for Senior Leadership, projecting a professional and positive image in all interactions
: Assist with and organize projects across multiple departments
: Assist with sales and marketing presentations, power points, excel sheets, etc.
: Assist in the organization of template documents and the legal matters list for the company
: Assist with revision of contracts including preparation, word processing needs, drafting of letters, and finalization of agreements as directed.
: Serve as point person for the Legal Online database
: Assist with daily building administration duties such as stocking of kitchen snacks and beverages, maintaining office supplies, and distribution of mail
: Other responsibilities as assigned
: Adhere to all company policies, procedures and business ethic codes
Knowledge, Skills and Ability
: Bachelor' s Degree
: Office administrative experience
: Proficient in PowerPoint, Excel and Word
: Excellent organizational and administrative skills, with the ability to multi-task and prioritize in a fast-paced organization
: Excellent written and oral communication skills
: Ability to collaborate and communicate positively and professionally with all internal and external constituents
: Firm commitment to confidentiality and respect for sensitive information