Administrative Assistant II

Michigan, Ann Arbor

Post Date: 02/05/2018 Job ID: 11326 Industry: Other (HR, Admin, Mkt, Sales)

Our Client, a Public Utility that provides natural gas and electricity to the majority of Michigan s 10 million residents is seeking a talented and self-driven individual for needs serving in the role of Scheduling Administrative Assistant.

DUTIES:

The Administrative Assistant II is an individual that is being trained on new, higher level administrative / support tasks. As such, the Administrative Assistant will be tasked with difficult, repetitive clerical, secretarial, or data entry tasks.

Tasks may include: typing, filing, taking dictation, data entry, verifying quality of work, and making routine calculations, preparing forms, reports, sketches, diagrams, operating a variety of office equipment, using a personal computer to enter and retrieve information to compile various routine reports/orders as well as utilize various computer software programs.

Additionally, the Administrative Assistant is responsible for:
Maintaining daily production reports
Assisting visitors
Performing other miscellaneous office tasks
Travel scheduling / coordination and office space coordination
Makes calculations in an accurate manner
Be familiar with Company policies and procedures

SKILLS:

Working knowledge and use of Microsoft Office programs Word, Excel and PowerPoint experience is required; Visio and OneNote experience is a plus
Will provide assistance in presentation development using MS Office tools (Word, PowerPoint, Excel)
Ability to perform standard to complex office tasks
Experience tracking, maintaining and reporting on various inventories
Ability to prioritize and handle multiple tasks
Complex integration of conflicting calendar priorities
Excellent verbal and written communication skills
Excellent interpersonal and analytical skills
Excellent organizational skills
Results Oriented
2+ years experience as Administrative Assistant
2+ years experience in specialized/functional area/discipline
Experience using electronic calendaring to schedule meetings for many attendees

EDUCATION & EXPERIENCE:

Associates degree or equivalent experience is preferred

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